Exclude Future Transactions from the Chart of Accounts View in Business Central

When managing finances in Business Central, it's crucial to have an accurate representation of your account balances. However, future transactions, such as deferrals, can sometimes be included in the Chart of Accounts balance, leading to discrepancies. Here's how you can set up the Chart of Accounts view to only include historical transactions (Balance at Date).

Scenario

A user has posted deferral transactions that occur in the future. These transactions are included in the Chart of Accounts balance, which essentially zeros out the deferred revenue account balance. The goal is to exclude these future transactions from the balance calculation.

Steps to Customize the Chart of Accounts View

  1. Open the Chart of Accounts:

    • Navigate to the Chart of Accounts page in Business Central.

  2. Set a Date Filter:

    • Use the "Filter" option to apply a date filter that excludes future transactions. This ensures that only historical data up to the specified date is included in the balance calculation. After applying the date filter, review the Chart of Accounts balance to ensure that only historical transactions are included.


Customizing the Chart of Accounts view in Business Central to exclude future transactions is essential for accurate financial management. By applying a date filter, you can ensure that only historical transactions are included in your balances, providing a true picture of your current financial status.

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